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European Education and Culture Executive Agency

Intra-Africa Academic Mobility Scheme 2019

Intra Africa - EACEA/03/2019

EACEA Intra Africa Actions 2014-2020
Intra-Africa Academic Mobility Scheme

Call for proposals

Selection results

Beneficiaries space

Project Management 

Practical information

Practical information on amendments EN 

Practical information on financial management (presentation delivered during the kick-off meeting) EN 

Practical information (Checklist) on selection EN

Practical information on dissemination and exploitation of results EN

Practical information on supporting documents - Intra-Africa Academic Mobility Scheme
(202.37 KB - PDF)


Examples of project management documents

Model of Memorandum of understanding EN
Model Nomination letter and Student/Staff Agreement EN
Model Mobility Agreement for Staff EN 
Model Learning Agreement for Degree Seeking Mobility EN
Model Learning Agreement for Credit Seeking Mobility EN
Model Transcript of Records EN

Useful links:

Distance calculator

Coronavirus: implications for the Intra-Africa Academic Mobility Scheme

African Students and Alumni Forum

Tuning Africa

Harmonisation of African Higher Education Quality Assurance and Accreditation (HAQAA) initiative


Contractual Documents

Call for proposals EACEA/03/2019

Call for proposals EACEA/03/2019


Minimum insurance requirements (Annex X of the Grant Agreement) EN



1st Progress report (e-Report)

1st Progress report (e-Report)


  • The deadline for the on-line submission of the report is 60 calendar days following the end of the first reporting period, i.e. by 01/03/2021 at the latest. Please be reminded that later submission of reports is subject to an amendment of the Grant Agreement, and therefore an amendment request is to be sent to EACEA before the report submission deadline in case you expect delays.
  • The report must be submitted on-line via the Funding and Tender Opportunities portal. Technical information on how to submit the e-report is available in the user guide below:
  • This 1st Progress report covers the activities carried out during the Reporting period 1: from the starting date of the action (set out in Article I.2.2) until 31.12.2020, as stipulated in the Grant Agreement.
  • The report must be submitted by the Coordinator on behalf of all the Beneficiaries (i.e. the partnership). The Declaration on Honour to be signed by the Legal representative of the Coordinator, attached to the e-report, confirms that a process of consultation and approval has been carried out by the partnership. It is therefore important that the required information is collected in good time before the deadline for the submission of the Report.
  • The report contains two parts:
    • I. Technical report – please select the Progress report / Narrative part tab in the online reporting page. This narrative part of the report contains questions on project implementation that you have to answer in the dedicated comment boxes – MANDATORY;

      The below file contains the questions of the Technical report and is for information purposes only. This narrative part must be completed online.

    • II. Attachments to be uploaded with the e-report (please select the "Attachments" tab in the online reporting page):
      • a. Declaration on Honour, signed and dated by the legal representative of the Coordinator (i.e. the signatory of the Grant Agreement) – MANDATORY;
      • b. EACEA Mobility tool print-out signed by the project Contact person (as indicated in Art. I.6.3 of the Grant Agreement) – MANDATORY;
      • c. Financial statement with NO request for further pre-financing (signed) - MANDATORY;
      • d. Statistics – a set of tables to be filled in with statistical information (.xls file with several worksheets to be submitted fully completed) – MANDATORY;
      • e. Memorandum of Understanding, signed by all Beneficiaries – MANDATORY;
      • f. Examples of student/mobility agreement, learning agreement and transcript of records used by the project – MANDATORY;
      • g. Other documents – any other document deemed relevant by the beneficiaries – OPTIONAL.
  • The report shall be written in English.
  • You are requested to provide detailed answers to all questions in the narrative part, taking into account the activities carried out by all partners during the reporting period.

    Only description of specific activities carried out by the partnership and respective results shall be reported; please do not copy-paste information from the project proposal.

  • You are advised to keep a copy of the full Report, including any annexes.

Dissemination and Visual Identity

Visual identity

The visual identity guidance to be followed by the beneficiaries of the Intra-Africa Academic Mobility Scheme is available here.

Since the programme is implemented in the framework of the Africa-EU Partnership, all Intra-Africa beneficiaries are requested to systematically use the logo of the African Union in addition to the above visual identity guidance.

Logo of the African Union: .png, .jpg, .pdf

Check-list for project websites

Check-list for project websites EN