- EACEA Erasmus Plus Actions 2014-2020
- Civil Society Cooperation: Youth
Call for proposals
Programme Guide and Legal Base:
Also applicable for EACEA/43/2019 (invitation to submit for beneficiaries of framework partnership agreements)
SPECIAL MEASURES IN ANSWER TO COVID CONSTRAINTS
In view of the exceptional circumstances that hampered transnational mobility in the EU, the Agency has authorised CSC 2021 beneficiaries to replace their STATUTORY MEETINGS by online meetings. This authorisation covers the period running from 01 January to 31 December 2021 and applies to those statutory meetings that were foreseen in the grant application and that had to be replaced by online meetings. In their 2021 Final Report, CSC Beneficiaries are invited to report on the impact of the covid pandemic on their activities. Within the limits of the grant agreement, the Agency will take these circumstances into account for its assessment of these reports.
Please contact the Executive Agency by email at EACEA-YOUTH@ec.europa.eu if you need to make any of the following changes to your grant agreement:
- Change of the name or (legal or mailing) address of your organisation
- Change of legal representative (this is the person named as such in your grant application and who signed the grant agreement)
- Change of contact person (this is the person named in your grant application as responsible for managing the grant)
- Change of bank account
Please note that formal amendments to your grant agreement are always subject to written requests which must be dated and signed by your legal representative. These amendments must be formally endorsed by the Executive Agency. Important: EACEA must be informed of all changes before the submission of your final report. Failure to do so will mean rejection of your report.
What can you change and how?
- Legal address or name of the organisation:
The change should be introduced directly by you in the Funding and tender opportunities portal by uploading a new Legal Entity form together with official document(s) proving the change/new data;
Please also send a letter signed by the legal representative confirming the changes. This should be sent by e-mail (scan) to EACEA, once the change has been accepted by the Funding and tender opportunities portal Validation Service.
- Legal representative
Official letter signed by the legal representative with all contact details of the new legal representative together with an official document confirming the legal capacity of the new legal representative should be sent by e-mail (scan) to EACEA.
- Contact person
Official letter signed by the legal representative with all contact details of the new contact person
- Bank account
Any change to your bank account for purposes of managing your grant should be introduced directly by you in the Funding and tender opportunities portal. By uploading the financial identification form (FIF) duly completed and signed by the account holder and a recent document (less than 6 months) issued by the bank indicating the name of the bank, the name of the account, and the account number/IBAN (if applicable). If such a document is not available, a bank stamp (indicating the name of the bank) and the signature of a representative of the bank on the financial identification form may also be accepted.
You should also inform EACEA of the change to your bank account by email at EACEA-YOUTH@ec.europa.eu
The deadline for submitting your final report is 28 February 2022 (extended until 15 March 2022)
In order to allow the Executive Agency to calculate your final grant amount, please complete and submit your e-Report as follows:
The eReport is available via the Funding and Tender Opportunities portal. You should also submit the following annexes with your eReport (by email to EACEA-YOUTH@ec.europa.eu) if the attachments exceed the allowed size. You must identify your email in the subject line as follows:
"Additional attachments to CSC-Youth Report n° xxxxxx"):
- Declaration on honour
- Supporting documents - these are mandatory and are required in order to prove eligibility of unit costs:
3.1. Staff costs (for each individual for whom costs are claimed and only for the period for which costs are eligible, i.e. the 2020 calendar year in most cases):
- employment contracts
- proof of salary payment (e.g. bank transfers)
Please attach a single file containing all supporting documents for staff costs. Zip files are allowed.
Please organise the documents per person, ex.: Adam Smith: contract, pay slips, proofs of payment
3.2. Statutory meetings (for each statutory meeting for which costs are claimed):
- Attendance lists signed by the participants
- Meeting agendas
- Invitation letter(s) or equivalent
Please attach a single file containing all supporting documents for statutory meetings. Zip files are allowed.
Please organise the documents per meeting, ex.: Meeting 1 of xx/xx/2020: invitations, minutes, attendance list.
Dissemination and Visual Identity
The EU logo should be used on all products and visible activities to acknowledge the financial support of the EU.
Further guidance is available on the Visual identity webpage of EACEA with the logo and disclaimer.