- Years
- 2020
- EACEA Intra Africa Actions 2014-2020
- Intra-Africa Academic Mobility Scheme
Beneficiaries space
Project Management
Practical information
Examples of project management documents
Useful links:
Coronavirus: implications for the Intra-Africa Academic Mobility Scheme
African Students and Alumni Forum
Harmonisation of African Higher Education Quality Assurance and Accreditation (HAQAA) initiative
Contractual documents
Call for proposals EACEA/07/2020
Insurance
Reporting
eReport: Request for 3rd prefinancing (Interim Report 2)
Please log in into the Funding & tenders opportunities portal ('Portal') to fill in and submit the request for the 3rd project’s pre-financing. Note that the report to be selected in the Portal is the "Interim Report 2".
Do not miss the submission deadline set in Art 1.4.2 of the Grant Agreement and indicated in the Portal. Late submission of the report may result in penalties or even cancellation of the grant agreement, in accordance with the General conditions of the Grant agreement.
You are advised to read the User Guide on how to complete and submit a Project Report : eReport Submission Userguide (europa.eu)
The Interim Report 2 consists of:
- PROGRESS REPORT - narrative part (i.e. questions on project implementation to be answered on-line under the “progress report” tab) covering the activities carried out during the Reporting period 3: from January to December 2023, as stipulated in Art; 1.4.1 of the Grant Agreement.
- ATTACHMENTS - to be uploaded under “attachment” tab:
- Beneficiary declaration signed by the legal representative of the Coordinating Institution.
- Financial statement and request for further pre-financing, dated and signed by the legal representative of the Coordinating institution.
- Financial report (print-out to be extracted from the EACEA Mobility Tool), signed by the project Contact person.
- Statistics tables (each worksheets must be filled-in with relevant data).
- Any other documents deemed relevant by the beneficiaries for the assessment of the progress in project implementation.
The report shall be written in English.
You are requested to provide detailed answers to all questions in the narrative part, taking into account the activities carried out by all partners and the results achieved during the reporting period.
Only description of specific activities carried out by the partnership and respective results shall be reported; please do not copy-paste information from the project proposal.
FINAL REPORT (e-Report)
Please log in into the Funding & tenders opportunities portal ('Portal') to fill in and submit the final report.
Do not miss the submission deadline that is indicated in the Portal (and in art. I.4.2 of your Grant Agreement). After this date the online submission will not be possible anymore. Late submission of the report may result in penalties, in accordance with the general conditions of the grant agreement.
Read the User Guide on how to complete and submit a project report: eReport Submission Userguide
The final report consists of:
- Narrative part (i.e. questions on project implementation and results, to be answered on-line under the tab “final report on project activities”, sub-tab “PROJECT IMPLEMENTATION and RESULTS”)
- Indicators (i.e. questions on indicators to be answered online under the tab “final report on project activities”, sub-tab “INDICATORS”).
- ATTACHMENTS (i.e. the following documents to be uploaded under “attachment” tab):
- Beneficiary declaration signed by the legal representative of the Coordinating Institution:
- Financial statement, signed and dated by the legal representative of the Coordinating institution.
- Financial report (print-out to be extracted from the EACEA Mobility Tool), signed by the project Contact person (as indicated in Art. I.7.3 of the Grant Agreement).
- Statistics tables (each worksheets must be filled-in with relevant data).
- Declaration of non-incurred costs (a worksheet to declare unit costs that were automatically calculated in the EACEA Mobility Tool (EMT) but were NOT actually incurred during the mobility period).
- Other documents
- Any other documents deemed relevant by the beneficiaries for the assessment of the progress in project implementation.
You are requested to provide detailed answers to all questions in the narrative part, taking into account the activities carried out by all partners during the reporting period.
Only description of specific activities carried out by the partnership and respective results shall be reported; please do not copy-paste information from the project proposal.
You are advised to keep a copy of the full report, including any annexes.
Dissemination and Visual Identity
Visual identity
The visual identity guidance to be followed by the beneficiaries of the Intra-Africa Academic Mobility Scheme is available here.
Since the programme is implemented in the framework of the Africa-EU Partnership, all Intra-Africa beneficiaries are requested to systematically use the logo of the African Union in addition to the above visual identity guidance.
