Intra-Africa Academic Mobility Scheme 2019

Beneficiaries space

Project Management 

Practical information

Practical information on amendments EN

Practical information on financial management (presentation delivered during the kick-off meeting) EN

Practical information (Checklist) on selection EN

Practical information on dissemination and exploitation of results EN

Examples of project management documents

Model of Memorandum of understanding EN
Model Nomination letter and Student/Staff Agreement EN
Model Mobility Agreement for Staff EN 
Model Learning Agreement for Degree Seeking Mobility EN
Model Learning Agreement for Credit Seeking Mobility EN
Model Transcript of Records EN

Useful links:

Distance calculator

Coronavirus: implications for the Intra-Africa Academic Mobility Scheme

African Students and Alumni Forum

Tuning Africa

Harmonisation of African Higher Education Quality Assurance and Accreditation (HAQAA) initiative

 

Contractual Documents

Call for proposals EACEA/03/2019

Call for proposals EACEA/03/2019

Insurance

Minimum insurance requirements (Annex X of the Grant Agreement) EN

 

Reporting

eReport: Request for 3^rd prefinancing (Interim Report 2)

Please log in into the Funding & tenders opportunities portal ('Portal') to fill in and submit the request for the 3rd project’s pre-financing. Note that the report to be selected in the Portal is the "Interim Report 2".

Do not miss the submission deadline that is indicated in the Portal (and in art. I.4.2 of your Grant Agreement). After this date the on-line submission will not be possible anymore. Late submission of the report may result in penalties or even cancellation of the grant agreement, in accordance with the General conditions of the Grant agreement.

Read the User Guide on how to complete and submit a Project Report : eReport Submission Userguide (europa.eu)

The INTERIM REPORT 2 consists of:

PROGRESS REPORT - narrative part (i.e. questions on project implementation to be answered on-line under the “progress report” tab) covering the activities carried out during the Reporting period 3: from January to December 2022, as stipulated in Art; 1.4.1 of the Grant Agreement.

ATTACHMENTS - to be uploaded under “attachment” tab:

1) Beneficiary declaration signed by the legal representative of the Coordinating Institution.

2) Financial statement and request for further pre-financing, signed and dated by the legal representative of the Coordinating institution.

3) Financial report (print-out to be extracted from the EACEA Mobility Tool), signed by the project Contact person (as indicated in Art. I.7.3 of the Grant Agreement).

4) Statistics tables (each worksheets must be filled-in with relevant data).

5) Memorandum of Understanding, signed by all Beneficiaries (if not yet submitted with the 1st Progress Report or if an updated version is available).

The report shall be written in English.

You are requested to provide detailed answers to all questions in the narrative part, taking into account the activities carried out by all partners and the results achieved during the reporting period.

Only description of specific activities carried out by the partnership and respective results shall be reported; please do not copy-paste information from the project proposal.

 

FINAL REPORT (e-Report)

Please log in into the Funding & tenders opportunities portal ('Portal') to fill in and submit the final report.

Do not miss the submission deadline that is indicated in the Portal (and in art. I.4.2 of your Grant Agreement). After this date the online submission will not be possible anymore. Late submission of the report may result in penalties, in accordance with the general conditions of the grant agreement.

Read the User Guide on how to complete and submit a project report: eReport Submission Userguide

The final report consists of:

• Narrative part (i.e. questions on project implementation and results, to be answered on-line under the tab “final report on project activities”, sub-tab “PROJECT IMPLEMENTATION and RESULTS”)
• Indicators (i.e. questions on indicators to be answered online under the tab “final report on project activities”, sub-tab “INDICATORS”).
• ATTACHMENTS (i.e. the following documents to be uploaded under “attachment” tab):

1. Beneficiary declaration signed by the legal representative of the Coordinating Institution:

2. Financial statement, signed and dated by the legal representative of the Coordinating institution.

3. Financial report (print-out to be extracted from the EACEA Mobility Tool), signed by the project Contact person (as indicated in Art. I.7.3 of the Grant Agreement).
    
4. Statistics tables (each worksheets must be filled-in with relevant data).

5. Declaration of non-incurred costs (a worksheet to declare unit costs that were automatically calculated in the EACEA Mobility Tool (EMT) but were NOT actually incurred during the mobility period).

6. Other documents

• Any other documents deemed relevant by the beneficiaries for the assessment of the progress in project implementation.

You are requested to provide detailed answers to all questions in the narrative part, taking into account the activities carried out by all partners during the reporting period.

Only description of specific activities carried out by the partnership and respective results shall be reported; please do not copy-paste information from the project proposal.

You are advised to keep a copy of the full report, including any annexes.

 

Dissemination and Visual Identity

Visual identity

The visual identity guidance to be followed by the beneficiaries of the Intra-Africa Academic Mobility Scheme is available here.

Since the programme is implemented in the framework of the Africa-EU Partnership, all Intra-Africa beneficiaries are requested to systematically use the logo of the African Union in addition to the above visual identity guidance.

Logo of the African Union: .png, .jpg, .pdf