Distribution and Sales Agents Automatic Support 2020

Project Management 

Film qualification

Films must comply with the requirements as set out in the call guidelines in section 6.2 Eligible activities.

The film qualification is exclusively carried out for beneficiaries of the distribution and Sales Agents automatic Supports, as part of the project management of their support.

Beneficiaries must check the status of the films they want to report in the Creative Europe MEDIA Database (europa.eu)

The ‘Status’, which appears next to the each entry, indicates the current stage of the film qualification process. Possible status updates:

• Submitted - film was submitted by a user for the review.
• Under processing - information provided is being reviewed by the EACEA staff
• Missing information - EACEA does not have all the elements to qualify the film. For more info, please contact EACEA-MEDIA-DBec [dot] europa [dot] eu (EACEA-MEDIA-DB[at]ec[dot]europa[dot]eu)
• Processed - film qualification request has been reviewed by the EACEA staff. You can now verify if the film nationality is eligible for your Call.
• Criteria not met - film qualification request has been reviewed by the EACEA staff. The film does not meet the criteria set by MEDIA.

To submit a new film, please follow the procedure indicated in the "Media DB - Guide for beneficiaries" below and attach the film financing plan signed and dated by the lead producer of the film:

Applicants can also use the following film financing plan template for their convenience:

Films will only be qualified once the Agency has received all the necessary information.

Any question related to the qualification of a film must be addressed to EACEA-MEDIA-DBec [dot] europa [dot] eu (EACEA-MEDIA-DB[at]ec[dot]europa[dot]eu)

Reporting 

When submitting your reports, please always refer to the reporting guide for your action. This includes all the information you need to complete your report.

We also strongly recommend that you read the e-reports user guide

Depending on the terms of Article I.4 of your grant agreement, you may need to submit either a progress report (second pre-financing request) or an interim report.

Progress report (if applicable)

The progress report must be submitted as an e-report from the Funding and Tender Opportunities Portal in the Single Electronic Data Interchange Area (SEDIA) at the latest 60 days after the end of the first reporting period.

The following documents must be submitted with the progress report:

• Second pre-financing payment request (for Action 1 (distributors) & Action 2 (sales agents))

• Progress activity report (for Action 1 (distributors) & Action 2 (sales agents))

Interim report (if applicable)
The interim report must be submitted as an e-report from the Funding and Tender Opportunities Portal in the Single Electronic Data Interchange Area (SEDIA)at the latest 60 days after the end of the first reporting period.

The following documents must be submitted with the interim e-report:

• Interim payment request (for Action 1 (distributors))

• Interim technical activity report (for Action 1 (distributors))

• Report on factual findings on the interim financial report (for Action 1 (distributors))
  • Type I audit certificate (in case of grants of more than €60,000 and less than €750,000)

• Type II audit certificate (in case of grants equal to or more than €750,000)

Final report

The  final report must be submitted as an e-report from the Funding and Tender Opportunities Portal in the Single Electronic Data Interchange Area (SEDIA) at the latest 60 days after the end of the implementation period of the action.

The following documents must be submitted with the final e-report:

• Final payment request (for Action 1 (distributors) & 2 (sales agents))

• Final activity report (for Action 1 (distributors) & 2 (sales agents))

• Report on factual findings on the final financial report (for Action 1 (distributors) & 2 (sales agents))
  • Type I audit certificate (in case of grants of more than €60,000 and less than €750,000)

• Type II audit certificate (in case of grants equal to or more than €750,000)

• For Action 1 (distributors): summary of distribution agreement information and Co-production/distribution agreement(s)/deal memo(s), certified as true by the legal representative (only for films submitted under heading 1 film financing)

• For Action 2 (sales agents): summary of international sales agreement information and the international sales agreement certified as true by the legal representative for all films submitted

 For more information, please contact:

EACEA-DISTRIBUTION-AUTOMATICec [dot] europa [dot] eu (EACEA-DISTRIBUTION-AUTOMATIC[at]ec[dot]europa[dot]eu) (Action 1 (distributors)) 

EACEA-DISTRIBUTION-SALESAGENTSec [dot] europa [dot] eu (EACEA-DISTRIBUTION-SALESAGENTS[at]ec[dot]europa[dot]eu) (Action 2 (sales agents))

Dissemination

On the Creative Europe Project Results Platform, the description of your project containing final results is published online at the following address

In order to have accurate information on your project we recommend that you further enrich this project space with additional information (website, logo, project results, awards) after the submission of your final report.

You can upload information in the Beneficiary's dashboard, to which you can connect using your EU Login account and then submit for review.

Visual identity and logos

The beneficiary shall indicate in any communication or publication about the action, including its website, that the action has received funding from the European Union. Such acknowledgment shall be worded as follows: "with the support of the Creative Europe Programme - MEDIA" and be accompanied by the Creative Europe - MEDIA logo and the European flag.

The logo can be downloaded from this page

Please be aware that additional requirements apply to the Distribution and Sales Agents