Capacity Building in the field of higher education 2020

Beneficiaries space

Project Management

• Programme Guide (version 2020)

Projects (Joint Projects and Structural Projects)

• Guidelines for the Capacity Building Partnership Agreement

Contractual documents

1. Grant Agreement and Annexes

Reporting

Instructions for Operational & Financial Reporting

The use of the forms and templates below is mandatory.

Reporting forms

1. Financial Statements

Financial Statements (including "Statement on the use of the previous pre-financing instalment and Request for Payment" and "Final Financial Statement") 

2. Technical Implementation Report 

The Technical Implementation Report has to be filled in and submitted via the eReports system, which is an online tool available on the Funding  & Tender Portal.

The eReports User Guide will provide you with detailed instructions on how to complete and submit a Project Report using eReports.

The CBHE e-Reports Explanatory Note will provide you with content related information and guiding questions on the different tabs of the eReport.

Annexes to be attached electronically to the Technical eReport:

a) Financial Statements (see point 1 above) in ".xls" format

b) Declaration of honour  

c) Table of achieved / planned results 

d) Dissemination plan (if available)

e) Quality assurance plan (if available)

f) in case you wish to request the second pre-financing: a duly signed pdf version of the "Statement on the use of the previous pre-financing instalment and Request for payment 2nd prefinancing": this document corresponds to the sheet "Use of 1st Prefin & 2nd Prefin" included in the "Financial Statements" (see point 1 of the reporting forms above). Detailed instructions are included in the CBHE e-Reports Explanatory Note.

3. Final report on implementation of the action 

The Final Report has to be filled in and submitted via the eReports system, which is an online tool available on the Participant Portal.

The eReport User Guide  will provide you with detailed instructions on how to complete and submit a Project Report using eReports.

The CBHE Final Report Explanatory Note will provide you with content related information and guiding questions on the different tabs of the Final Report (eReport).

Annexes to be attached to the Final Report:

1. Financial Statements (see point 1 above) in ".xls" format
2. Declaration of honour
3. Table of achieved results
4. A duly signed pdf version of the "Final financial statement": this document corresponds to the spreadsheet "Final financial statement" in the Financial Statements xls file (see point 1 of the reporting forms above).
5. Audit Certificate. Please see point 4 below if applicable
6. Reporting table for unit costs - Covid-19  EN if applicable

4. (Audit) Certificate on the financial statements and underlying accounts (Report of Factual Findings on the Final Financial Report – Type II). Document will be available at a later date.

For general information on guidance on Certificates on Financial Statements for legacy projects see here: Audit Procedure (europa.eu)

Other documents

1. CBHE Joint Declaration

2. Individual Travel Report

3. Time-Sheet

To open the documents "Time-Sheet" and “Financial Statements”, please right click on the words "en" and select "save target as" or "save link as" to download the document. When saving the file on your hard disk, please choose the file extension .xlsm to activate the macros necessary to delete rows in the file.

Dissemination and visual identity

Visual identity