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Capacity Building in the Field of Higher Education 2017

Erasmus+  - EAC/A03/2016

Call for proposals

Selection results

Beneficiaries Space

Project management

Project management tools and documents

  • Programme Guide (version 2 2017)   EN

Projects (Joint Projects and Structural Projects)

  1. Guidelines for the Use of the Grant  (Updated 09/01/2018) EN
  2. Guidelines for the Capacity Building Partnership Agreement  EN

Special Mobility Strand (SMS) Component

1. Guidelines for the Use of the Grant  EN

2. Inter-Institutional Agreement  EN

3. Grant Agreement for students mobility under SMS  EN

 i. Learning Agreement for studies (Annex)  EN

 - Guidelines on how to use the Learning Agreement for Studies   EN

 ii. Learning Agreement for traineeships (Annex) EN

 - Guidelines on how to use the Learning Agreement for traineeships EN

4. Grant Agreement for staff mobility under SMS EN

i.  Mobility Agreement for teaching (Annex) EN

ii. Mobility Agreement for training (Annex) EN

5. Participant EU survey: available through the EACEA Mobility Tool 

6. Erasmus+ Student Charter EN

 

Contractual documents

1. Grant Agreement (projects without SMS) EN
    i. Annexes EN

2. Grant Agreement (projects with SMS) EN
    i. Annexes EN

 

Reporting

Reporting documents and templates

Instructions for Operational & Financial Reporting 

The use of the forms and templates below is mandatory. 

Reporting forms

1. Financial Statements (including 'Statement of the costs incurred and Request for Payment' and 'Final Financial Statement') - (Uploaded 26/01/2018) EN

2. Technical Implementation Report  

The Technical Implementation Report has to be filled in and submitted via the eReports system, which is an online tool available on the Participant Portal

The eReports User Guide  will provide you with detailed instructions on how to complete and submit a Project Report using eReports. 

The CBHE e-Reports Explanatory Note will provide you with content related information and guiding questions on the different tabs of the eReport. 

Before completing and submitting the eReport, read carefully Chapter 2.1 and 2.2 of the CBHE Guidelines for the use of the Grant. EN

Annexes to be attached electronically to the Technical eReport:

a)    Financial Statements (see point 1 above) in ".xls" format
b)    Declaration of honour
c)    Table of achieved / planned results
d)    Dissemination plan (if available)
e)    Quality assurance plan (if available)
f)    Report on the 'Special Mobility Strand': this document is applicable and compulsory only for projects including a Special Mobility Strand component.
g)    in case you wish to request the second pre-financing: a duly signed pdf version of the "Statement of the costs incurred and request for 2nd prefinancing": this document corresponds to the spreadsheet "Cost incurred & 2nd pre-financing"  included in the "Financial Statements" (see point 1 of the reporting forms above). Detailed instructions are included in the CBHE e-Reports Explanatory Note.

3. Final report on implementation of the action

The Final Report has to be filled in and submitted via the eReports system, which is an online tool available on the Participant Portal. The eReports User Guide will provide you with detailed instructions on how to complete and submit a Project Report using eReports.

The CBHE Final Report Explanatory Note will provide you with content related information and guiding questions on the different tabs of the Final Report (eReport).

Before completing and submitting the Final Report (eReport), read carefully Chapter 2.1 and 2.2 of the CBHE Guidelines for the use of the Grant.

Annexes to be attached to the Final Report:
a) Financial Statements (see point 1 above) in ".xls" format
b) Declaration of honour
c) Table of achieved results
d) Report on the 'Special Mobility Strand': this document is applicable and compulsory only for projects including a Special Mobility Strand component.
e) A duly signed pdf version of the "Final financial statement": this document corresponds to the spreadsheet "Final financial statement" in the Financial Statements xls file (see point 1 of the reporting forms above).
f) Audit Certificate. Please see point 4 below
g) Reporting table for unit costs - Covid-19

4. (Audit) Certificate on the financial statements and underlying accounts (Report of Factual Findings on the Final Financial Report – Type II) EN

5. In order to facilitate the submission of the final reports, an informing web session (“CBHE Final Reports – good practices”) was organised by the Agency on 3 October 2019. Please find here the link to the recording as well as the  ppt. presentation that was shown during the session.

Other documents

1.    CBHE Joint Declaration  EN
2.    Individual Travel Report  EN
3.    Time-Sheet   (Updated 15/01/2019) EN

To open the documents "Time-Sheet" and “Financial Statements”, please right click on the words "en" and select "save target as" or "save link as" to download the document. When saving the file on your hard disk, please choose the file extension .xlsm to activate the macros necessary to add/delete rows in the file.

 

Dissemination an visual identity 

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