This page contains the EACEA data protection register, in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.
Specific information requests on this register, including any ongoing updates and extracts of the register, can be requested in writing to the Data Protection Officers of the Agency, at the following address: EACEA-data-protectionec [dot] europa [dot] eu (EACEA-data-protection[at]ec[dot]europa[dot]eu). You will receive a reply within 15 working days from the registration of the request.
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Public register of processing activities (56)
RSSRegister Notification | Record 2022-05 | Task Force on harmonised sport statistics in the EU
The purpose of the processing is to de develop harmonised Sport Statistics in the EU, by setting up and managing a Task Force of experts with the involvement of an external contractor (procurement).
Register Notification | Record 2022-04 | Student complaints (Erasmus Mundus & Intra-Africa/Intra-ACP academic mobility)
The purpose of the processing is to gather and handle complaints of individuals who applied for or participated as scholarship holders to the Intra-Africa Academic Mobility Scheme and the Erasmus Mundus Joint Master Degrees/Erasmus Mundus Joint Masters programmes.
Register Notification | Record 2022-02 | European Digital Education Hub (EDEH)
The purpose of the processing is to set up and manage the European Digital Education Hub (EDEH).
Register Notification | Record 2022-03 | European School Education Platform (ESEP)
The purpose of the processing is to set up and manage the European School Education Platform (ESEP).
Register Notification | Record 2022-01| Erasmus+ National Focal Points (ENFPs)
The purpose of the processing is to set up and manage the Erasmus+ National Focal Points (ENFPs) network.
Register Notification | Record 2021-010 | Record of personal data processing by the data protection officer
The purpose of the processing is to allow the Data Protection Officer (DPO) and its
Deputy to collect and further process personal data where strictly necessary to
perform his/her tasks in line with the requirements of the Data Protection Regulation.
Register Notification | Record 2021-09 | COVID-19 Work condition and health of staff
The purpose of this processing operation is to record personal data considered necessary to ensure the working conditions and health of EACEA staff during the COVID-19 pandemic situation.
Register Notification | Record 2021-008 | EACEA Newsletters Eurydice
Sending newsletters to Eurydice network subscribers
Register Notification | Record 2021-07 | EACEA Anti-Fraud procedure
Management of suspicions of irregularities/fraud including analysis and signalling to OLAF
Register Notification | Record 2021-006 | Ex-post audits
Processing activity to coordinate the ex-post audits (on-the-spot) of grant projects managed by the EACEA.
Register Notification | Record 2021-005 | Administrative Inquiries and Disciplinary Proceedings
The data processing aims to evaluate on the basis of information gathered via inquiries if there was a breach by a staff member of his or her obligations under the Staff Regulations and, if necessary, to issue a disciplinary penalty.
Register Notification | Record 2021-004 | Business continuity plan
Processing personal data to ensure business continuity in case of crises and operational disruptions
Register Notifications | Record 2021-003 | The processing aims at managing the EACEA MOBILITY TOOL (EMT)
The EACEA mobility tool (EMT) is used to monitor grant agreements between the Agency
and selected consortia or partnerships under a number of programmes fostering student and
staff mobility.
Register Notification | Record 2021-02 | Selection of Confidential Counsellors
To select and identify candidates best qualified to assume the role of confidential counsellors to implement the anti-harassment policy
Register Notification | Record 2021-001 | Processing of personal data within the framework of the anti-harassment policy
The processing aims at preventing and remedying cases of alleged harassment within the Agency during the informal procedure.
Register Notification | Record 2020-010 | Article 90 and Article 24 procedures
Processing requests/complaints under Article 90 (§1 and §2) and requests of assistance under Article 24 of the Staff Regulations.
Register Notification | Record 2020-009 | General Online Training
General Online Training
Register Notification | Record 2020-007 | Access to documents
Processing of requests for access to documents of the EACEA
Register Notification | Record 2020-006 | Transfer of data to Member States
Procedure for the Transfer of Data to Member States